Sunday, October 2, 2016

Q&A Project Time Management

List of questions which would help you to understand the pattern of questions on Project Time Management being asked in PMP Certification Exams.
(1) Milestones established by the customer must be adhered to by:
  1. Project manager
  2. Functional managers
  3. The customer
  4. Both a and b
Answer:D
Hint: Both Project Manager and Functional Manager are responsible for project team and working towards achieving project milestones.
(2) The decision to request an increase the resources for a project is the responsibility of the:
  1. Functional manager
  2. Project manager
  3. Director of project management
  4. Customer
Answer: B
Hint: It is Project Manager's responsibility.
(3) In which of the following project phases is the project schedule developed?
  1. Conceptual
  2. Planning
  3. Implementation
  4. Design
Answer: B
Hint: Refer Process and Knowledge area mapping on Page 61, PMBOK 5
(4) To crash a schedule you should:
  1. Increase the time allowed on those tasks that have float.
  2. Try to invest more time on tasks that are behind schedule.
  3. Replace the team members that are not performing well.
  4. Put extra resources on those tasks that are on the critical path.
Answer:D
Hint: See Crashing definition on Page 181, PMBOK 5
(5) The process of establishing the policies, procedures and documentation for planning, developing, managing, executing and controlling the project schedule is known as
  1. Plan Schedule Management
  2. Control Schedule
  3. Develop Schedule
  4. Sequence Activities
Answer:A
Hint: See Plan Schedule Management definition on Page 141, PMBOK 5
(6) Which of the following is NOT one of the primary needs for good project scheduling?
  1. Clear scope of work
  2. Decreasing the time required for decision making
  3. Eliminating idle time
  4. Developing better trouble shooting procedures
Answer: D
Hint: Effectiveness of trouble shooting procedures doesn't play a role in project scheduling
(7) The inputs used in the Define Activities process includes all but
  1. Scope baseline
  2. EEF
  3. OPA
  4. Milestone list
Answer: D
Hint: See Figure 6-1, Page 143, PMBOK 5
(8) The successful project managers spend most of their time:
  1. Planning with their personnel
  2. Planning with the top management
  3. Communication with the project team
  4. Studying project results.
Answer: C
Hint: Communication takes nearly 90 percent of project manager's time.
(9) Resource leveling attempts to :
  1. Balance the demand and supply of resources considering the availability constraints.
  2. Ensure that the budget abnormalities are overcome.
  3. Reduce the amount of resources so that they can be shared with on other endeavors.
  4. Increase the amount of the project manager's authority so that budget dollars can be appropriated.
Answer: A
Hint: Read about Resource leveling on Page 179, PMBOK 5
(10) The tools and techniques used in Estimate Activity Durations exclude which of the following
  1. Analogous Estimating
  2. Group Decision-Making Techniques
  3. Reserve Analysis
  4. Leads and Lags
Answer: D
Hint: See Figure 6-1, Page 143, PMBOK 5
(11) The Project Time Management Process consists of following seven processes:
a. Define Activities
b. Develop Schedule
c. Plan Schedule Activities
d. Sequence Activities
e. Estimate Activity Durations
f. Estimate Activity Resources
g. Control Schedule
The correct sequence is:
  1. a-b-c-d-e-f-g
  2. c-a-d-f-e-b-g
  3. b-a-c-d-e-f-g
  4. b-c-a-d-f-e-g
Answer: B
Hint: See Figure 6-1, Page 143, PMBOK 5
(12) The hierarchical representation of resources by category and type, which is useful for organizing and reporting project schedule data with resources utilization information is known as
  1. WBS
  2. Activity Resource requirements
  3. Resource breakdown Structure
  4. None of the above
Answer: C
Hint: Read about Resource Breakdown Structure on Page 165, PMBOK 5
(13) The representation of the plan for executing the project's activities including durations, dependencies, and other planning information, used to produce project schedules along with other scheduling artifacts is known as
  1. Schedule Compression
  2. Schedule Model
  3. Schedule Data
  4. None of the above
Answer: B
Hint: See Schedule Model definition, Page 561, PMBOK 5
(14) A subsidiary plan that identifies a scheduling method and scheduling tool, and sets the format and establishes criteria for developing and controlling the project schedule is known as
  1. Schedule Management Plan
  2. Develop Project Management Plan
  3. Project Schedule Presentation
  4. Both A & C
Answer: A
Hint: See Schedule Management Plan definition, Page 561, PMBOK 5
(15) Which of the following is the output of the Plan Schedule Management process?
  1. Activity List
  2. Schedule Management Plan
  3. Activity List
  4. Project Schedule Network Diagram
Answer: B
Hint: See Figure 6-1, Page 143, PMBOK 5
(16) The following inputs are used in both Sequence Activities and Estimate Activity Resources process, excluding
  1. Schedule Management Plan
  2. Activity List
  3. Risk Register
  4. Activity Attributes
Answer: C
Hint: See Figure 6-1, Page 143, PMBOK 5
(17) What is the term for an iterative planning technique in which the work to be accomplished in the near term is planned in detail, while the work in the future is planned at a higher level
  1. Decomposition
  2. Rolling Wave Planning
  3. Alternative Analysis
  4. Reserve Analysis
Answer: B
Hint: Refer to Rolling Wave planning on Page 152, PMBOK 5
(18) Abdullah, a project manager is identifying and documenting relationships among the project activities of an IT project. He is undertaking which of the following process?
  1. Sequence Activities
  2. Define Activities
  3. Develop Schedule
  4. Estimate Activity Durations
Answer: A
Hint: See Sequence Activities on Page 141, PMBOK 5
(19) The logical relationships under Precedence Diagramming Method (PDM) include:
  1. Finish-to-start
  2. Start-to-finish
  3. Predecessor-Follower
  4. Only A and B
  5. A, B, and C
Answer: D
Hint: See Precedence Diagramming Method on Page 156, PMBOK 5
(20) The method of estimating project duration or cost by aggregating the estimates of the lower-level components of the WBS is known as:
  1. Alternative Analysis
  2. Bottom-up Estimating
  3. Parametric Estimating
  4. Three-point estimating
Answer: B
Hint: Read about Bottom-up Estimating on Page 164, PMBOK 5

===================================================
  1. Activity Definition is typically performed by which of the following:
    1. Project Manager who created the WBS
    2. Project Team Members responsible for the work package
    3. Project Officer
    4. Project Stakeholder

  2. Which of the following is not an activity attribute:
    1. Person responsible for the activity
    2. Location where to perform the activity
    3. Time when to perform the activity
    4. Leads and Lags

  3. Which of the following does NOT generate changes to the Project documents:
    1. Define Activities
    2. Sequence Activities
    3. Estimate Activity Resources
    4. Estimate Activity Durations

  4. Which of the following may generate a milestone list:
    1. Define Activities
    2. Sequence Activities
    3. Estimate Activity Resources
    4. Estimate Activity Durations

  5. In PDM, which of the following relationships is rarely used:
    1. Finish-to-Start
    2. Start-to-Finish
    3. Start-to-Start
    4. Finish-to-Finish

  6. A schedule activity may begin 10 days before the predecessor activity finishes. This is an example of:
    1. Finish-to-Start
    2. Start-to-Finish
    3. Start-to-Start
    4. Finish-to-Finish

  7. A schedule activity may begin 10 days before the predecessor activity finishes. This is an example of:
    1. ADM
    2. PDM
    3. A dependency with lag
    4. A dependency with lead

  8. The following BEST describes a subnetwork:
    1. Precedence Diagramming Method [PDM]
    2. Arrow Diagramming Method [ADM]
    3. Fragment Network
    4. Activity-On-Node [AON]

  9. A Project Manager in-charge of a Software Development projects is creating a project schedule network diagram for the code development component of the project. This is an example of:
    1. Precedence Diagramming Method [PDM]
    2. Arrow Diagramming Method [ADM]
    3. Fragment Network
    4. Activity-On-Node [AON]

  10. What-if scenario analysis is done as a part of which process:
    1. Sequence Activities
    2. Define Activities
    3. Develop Schedule
    4. Control Schedule

  11. AON refers to:
    1. Precedence Diagramming Method [PDM]
    2. Arrow Diagramming Method [ADM]
    3. Fragment Network
    4. Mandatory Dependencies

  12. AOA refers to:
    1. Precedence Diagramming Method [PDM]
    2. Arrow Diagramming Method [ADM]
    3. Fragment Network
    4. Mandatory Dependencies

  13. Activity Resource Requirements is an input to which of the following processes:
    1. Estimate Activity Durations
    2. Control Schedule
    3. Estimate Activity Resources
    4. Sequence Activities

  14. Dummy relationships or dummy activities can be used in which of the following Activity Sequencing techniques:
    1. Precedence Diagramming Method [PDM]
    2. Arrow Diagramming Method [ADM]
    3. Fragment Network
    4. Schedule Network Templates

  15. Which of the following is NOT an input to the Sequence Activities process:
    1. Project Scope Statement
    2. Activity Attributes
    3. Activity List
    4. Change Requests

  16. Which of the following is a technique for Sequence Activities:
    1. Precedence Diagramming Method [PDM]
    2. Arrow Diagramming Method [ADM]
    3. Rolling Wave Planning
    4. Mandatory Dependencies

  17. Reserve Analysis is a technique for:
    1. Define Schedule
    2. Sequence Activities
    3. Estimate Activity Resources
    4. Estimate Activity Durations

  18. Resource Leveling is a technique for:
    1. Develop Schedule
    2. Sequence Activities
    3. Estimate Activity Resources
    4. Estimate Activity Durations

  19. Following can be BEST described as a kind of dependency that can create arbitrary float values and limit scheduling options:
    1. Mandatory dependency
    2. Discretionary dependency
    3. Start-to-Finish dependency
    4. External dependency

  20. Critical path method is used in which of the following processes:
    1. Sequence Activities
    2. Define Activities
    3. Develop Schedule
    4. Estimate Activity Durations

  21. Parametric Estimating is done as a part of which process:
    1. Sequence Activities
    2. Develop Schedule
    3. Estimate Activity Resources
    4. Estimate Activity Durations

  22. Identification of Mandatory Dependencies is BEST done during which process:
    1. Sequence Activities
    2. Develop Schedule
    3. Define Activities
    4. Estimate Activity Duration

  23. Resource reallocation from non-critical to critical activities is an example of which Project Scheduling technique:
    1. Critical Path Method
    2. Schedule Compression
    3. What-if Analysis
    4. Resource Leveling

  24. Knowledge of best practices in a particular area is MOST likely to give rise to which of the following dependencies:
    1. Finish-to-Start dependency
    2. Soft Logic
    3. Mandatory dependency
    4. External dependency

  25. A Project Manager is preparing a Project Schedule network diagram. During the diagram development, she removes a dependency between two tasks that was defined in an earlier stage. After the network diagram is completed, she updates activity attributes for the two tasks. This is an example of:
    1. Define Activities
    2. Sequence Activities
    3. Develop Schedule
    4. Lack of change control

  26. Reserve Analysis involves:
    1. Estimating by multiplying the quantity of work by productivity rate
    2. Incorporating time buffers into the activity duration estimates
    3. Developing project schedule with contingency reserves as a recognition of the schedule risk
    4. Adding resource reserves to the activity resource estimates

  27. Which of the following is not true for Resource Leveling:
    1. Project schedule is build with resource buffers to prevent schedule slippage
    2. Project’s Critical path may be altered
    3. Resource based scheduling method
    4. Reverse resource allocation scheduling















Answers

  1. Answer: B PMBOK Pg. 134
  2. Answer: C Activity attributes are an input for project schedule development; therefore, the scheduling information is not a part of the activity attribute.
  3. Answer: A. Project document updates is an output to all processes in Project Time Management process area except Define Activities.
  4. Answer: A
  5. Answer: B
  6. Answer: A
  7. Answer: D Note that this dependency can be represented by both ADM and PDM techniques.
  8. Answer: C
  9. Answer: C It is not clear what Activity Sequencing technique is the Project Manager using; however, it is evident that she is developing a schedule network diagram for only part of the project (not the entire project)
  10. Answer: C
  11. Answer: A
  12. Answer: B
  13. Answer: A One of the outputs of Estimate activity resources is Activity Resource Requirements. Sequence Activities establishes logical dependencies between activities. Activity Resource requirements do not play an important role in determining the sequence.
  14. Answer: B
  15. Answer: D Approved Change Requests is not a valid input to Sequence Activities process.
  16. Answer: A
  17. Answer: D
  18. Answer: A
  19. Answer: B
  20. Answer: C
  21. Answer: D
  22. Answer: A
  23. Answer: D
  24. Answer: B Discretionary dependencies often result from best practices. This kind of dependency is also known as Soft Logic, Preferential Logic, or Preferred Logic.
  25. Answer: D The Project manager is preparing the project schedule network diagram which implies she is in the Activity scheduling process. This process can generate changes to the Activity definition and Activity Attributes; however, such changes should go thru the Integrated Change Control and only upon approval should they be made.
  26. Answer: B Answer C might seem more likely, but note the fine difference that Reserve Analysis is purely a technique of determining activity duration, not a schedule development technique.
  27. Answer: A Resource leveling involves 
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Saturday, March 19, 2016

Plan Schedule Management

Plan Schedule Management


Is the process of establishing policies and procedures for planning, developing, managing, executing and controlling the project schedule.

  • Selecting the scheduling methodology - Critical Path Method or Critical Chain Method or others
  • How will the (schedule) estimating be done?
  • How is scheduling tool selected?
  • How would the triggers for fast tracking and crashing be determined?
  • How will the baselines be created?
  • How will the baselines be updated?
  • How will the changes be managed?
  • How will the Control thresholds determined?
  • How will the accuracy of measurement be determined?
  • How will the units of measurements be determined - Minutes/days/weeks/months etc.
  • How to determine the smallest and largest duration of activities. E.g. no activity should be smaller than 1 Person Day effort and no activity should be longer than say 5 Person Day effort.
  • Rules of performance measurement:
  • Rules for establishing % completed. E.g Analysis completed 20% done; Design completed 40% done. etc.
  •  Which variation of Earned Value Management method will be used?

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